NORDIA 2017 SPECIAL REGULATIONS (IREX)
1. Organizers, venue and date
Vejle Frimærkeklub (Stamp Collectors Club Vejle) will organize the Nordic Philatelic Exhibition NORDIA 2017 in co-operation with the Philatelic Federation of Denmark (DFF).
The Exhibition will be held with recognition of the Federation of European Philatelic Associations (FEPA).
The NORDIA 2017 exhibition venue is DGI-Huset congress centre in Vejle from Friday October 27th until Sunday Octoberl 29th, 2017.
NORDIA 2017 will be governed by:
- The Regulations for Nordic Philatelic Exhibitions (download available below these regulations).
- The Special Regulations for the Evaluation of Picture Postcard Exhibits at FEPA Exhibitions (download available below these regulations).
- These Individual Regulations (IREX) of NORDIA 2017.
These regulations are available in Danish and English on the NORDIA 2017 website www.nordia2017.dk. The regulations are also available by contacting member of the committe
Nordia 2017 c/o mr. Poul Andersen, Bleggaardsgade 38, 7100 Vejle, Denmark.
3. Exhibition classes
In classes 2.2.–2.7. exhibits are grouped in:
- National group – Denmark
- Nordic group (All other Nordic countries and areas + DWI)
- International group (All other countries and areas).
- Polar Post group (Competes in classes 2.2 to 2.13 and can furthermore be judged by their own jury or can participate out of competition).
The Organizing Committee will invite exhibits of special interest to class 1.2.
The Championship Class is for exhibits that have during the past ten years (2007–2016) received either:
- Large Gold medal at a FIP or FEPA exhibition, or
- three Gold medals, in three different calendar years, at FIP, FEPA, or NORDIA Exhibitions, or
- Grand Prix National, Grand Prix Nordic, or Grand Prix International award at a NORDIA exhibition.
An exhibit that has won a Grand Prix award in Championship Class at a FIP, FEPA or NORDIA exhibition during the past ten years (2007–2016) cannot be entered in a competition class.
The Literature class can also be entered by philatelic publications made for electronic media. Literature exhibits cannot participate in the Championship class.
The class for Youth philately is subdivided in three age groups:
A: up to 15 years,
B: 16 to 18 years,
C: 19 to 21 years.
The age group is determined by the exhibitor's age at 1.1.2017. Open philately, one frame, or postcard exhibits cannot be presented in Youth philately class.
4. Participation and qualification
Participation in the NORDIA 2017 exhibition is open to all collectors who are members of member societies of the National or Youth Federations of the Nordic countries (Denmark, Finland, Iceland, Norway and Sweden). Futhermore can all collectors who are members of member societies of the National or Youth Federations of the Baltic countries (Estonia, Latvia or Lithuania) participate.
Members of the Scandinavian Collectors Club in USA and the Royal Philatelic Society London, The Scandinavian Philatelic Society in Great Britain, Forschungsgemainschaft Nordische Staaten in Germany and Nederlandse Filatelisten Vereniging Scandinavie in The Netherlands can also participate in the exhibition.
In order to take part in NORDIA 2017 the exhibitor must have paid the membership fee of his/her country’s Federation or philatelic club as well as the exhibition entry fee.
Qualification for participation is that the exhibit has previously been shown in a national level exhibition, and
- in classes 2.2.–2.11. it has been awarded at least a Large Silver medal (70 points)
- in youth class 2.12. it has been awarded at least Bronze medal (60 points) in age group A, and at least Silver medal (65 points) in age groups B and C.
Qualification for participation in one frame exhibits in classes 2.2 – 2.11 is that the exhibit has received at least Large Silver medal (70 points) in a national exhibition or in an international FIP, FEPA or NORDIA exhibition.
No previous exhibition participation is required of Literature class 2.13. exhibits.
The exhibitors must appreciate that they are only allowed to show exhibits that are completely owned by themselves. The exhibit must have been the property of the exhibitor for at least two years before the exhibition.
Participants may exhibit under pseudonym. However, the identity of the exhibitor shall be known to the Organizing Committee and the Jury.
Jury members and jury apprentices cannot participate in a competition class.
The publication year of the stamp catalogues and journals exhibited in the Literature class has to be 2015 or later and for all other types of literature 2012 or later. Philatelic magazines shall exhibit the latest annual edition. All exhibits in the literature class 2.13. shall be given to the Organization Committee in two copies and they will remain the property of the exhibition after the event.
All applications must come through the national commissioners. All Nordic countries and
Scandinavian Collectors Club appoint a commissioner to handle the applications coming from their own country. Anyone else must send their applications directly to the Commissioner General.
For each exhibit a special electronic application form is required. The forms are available on the NORDIA 2017 website. The application forms shall be sent to the appropriate national commissioner by 01.06.2017 and shall be received by the Commissioner General no later than 15.06.2017.
The application form should come together with the title page presenting the plan or description of the exhibit. This does not apply to the literature class (2.13.). A draft title page is sufficient. It can be altered before the exhibition, provided that the title and size of the exhibit remains the same. The exhibitor can also send a voluntary synopsis of his or her exhibit along with the application.
Notification of application acceptance together with the number of frames allocated to each accepted exhibit will be sent to the applicant not later than 01.08.2017.
The exhibition catalogue will show the title given in the application form. In addition a brief description can be given for the catalogue.
The Organizing Committee can without any explanations, approve or reject applications. The decisions of the Committee are communicated through the respective commissioner.
Participation fee in the competition classes 2.1.–2.11. is 250,- DKK = 35,- € per frame. However, for one frame exhibits (classes 2.2.-2.11.) the fee is 350,- DKK = 50 €. In the Literature class 2.13. the fee is 250,- DKK = 35,- € per exhibition object. There will be no entry fee for the youth class 2.11.
Every exhibitor will receive one exhibition catalogue, diploma and a list of results (palmares).
7. Exhibition frames
The exhibits will be mounted in standard Nordic frames with the display dimensions of 87 x 119 cm.
Each frame can hold 16 pieces of max 21 x 29,7 cm sheets in four rows of four (4 x 4).
In Competition classes 2.1.- 2.11. each exhibit must have at least five and no more than eight frames. One frame exhibits can be shown in classes 2.2 - 2.11.
In Youth class the number of frames is as follows:
- Age group A: from 2 to 4 frames (32-64 sheets)
- Age group B: from 3 to 5 frames (48-80 sheets)
- Age group C: from 4 to 5 frames (64-80 sheets)
8. Medals, prizes and diplomas
The non-competitive exhibits in class 1.2. will be awarded a large vermeil medal.
The best exhibit in the Championship class (2.1) will be awarded the Grand Prix NORDIA 2017 (Silverpostiljonen) and the winner will be Nordic Champion.
All other participants in the Champion class will be awarded a Large Gold medal.
The Jury will also award
- Grand Prix National to the best exhibit of the National group (Denmark),
- Grand Prix Nordic to the best exhibit of the Nordic group (All other Nordic countries and areas),
- Grand Prix International to the best exhibit of the International group (All other countries and areas).
All Grand Prix are works of art. Exhibits awarded a Grand Prix are also, depending on the score, awarded a Large Gold or Gold medal.
The jury can award the following medals to the exhibits in classes 2.2 - 2.11 and 2.13: Large Gold, Gold, Large Vermeil, Vermeil, Large Silver, Silver, Silver Bronze, and Bronze.
The jury can award the following medals to the exhibits in youth class 2.12.: Gold (only in age group C) Vermeil-, Large silver-, Silver- Silver bronze- and Bronze medal.
Certificate of participation will be given to the exhibits which do not reach the points required for a bronze medal.
All prizes will include name of the exhibitor and the medal degree. The jury will have special prizes at disposal to be given to exhibits showing excellence in classes 2.2 - 2.13.
All exhibits in the Competition classes are also given a certificate showing the medal grade and points awarded the exhibit. One frame exhibits receive a certificate with the information about the competition class and points awarded to the exhibit.
Exhibits in the Competition classes will be judged by jury approved by the Danish Philatelic Federation. The jurors will be elected among candidates nominated by the Nordic Federations and they shall be qualified jurors at least on the Nordic level. In addition one or more FIP level jurors can be invited outside the Nordic Countries. The President of the Jury must be a FIP approved juror.
The jury can transfer an exhibit from one class to another without consulting the exhibitor. In its evaluation the jury is not bound by earlier scores given to the exhibits in earlier exhibitions. The decisions of the jury are final and cannot be questioned.
If the jury discovers that an exhibit contains manipulated, faked or improved objects without proper description, the exhibit may be downgraded at least one medal class. These cases will be reported to the commissioner, the exhibitor and the respective Federation.
The jury and the Exhibition Committee have the right to let experts inspect objects in any exhibit. The respective commissioner should always be present at the inspection.
10. Obligations for exhibitors
All communication between an exhibitor and the Organizing Committee or jury shall go through the respective commissioner.
Exhibits in the Literature class should be sent to the Organizing Committee in two copies not later than 01.09.2017.
Each sheet of an exhibit shall be inserted in a transparent, protective plastic case and numbered consecutively. The name of the exhibitor shall be shown at the back of each individual sheet. Sheets belonging to a certain frame are inserted in a frame envelope for the duration of the transport. These frame envelopes will be delivered to every exhibitor via their commissioners in good time before the exhibition is to take place.
Expertized objects should be marked with an “e” in the text adjacent to the object. Expertising certificates or their copies shall be placed behind the exhibit sheet in question, or they can be given to the National Commissioner.
The Organizing Committee will not be able to receive any other material to be placed in the frames except the exhibit sheets.
11. Mounting and delivery of exhibits
Those Danish exhibits that are not handed in personally should be sent by mail. They should reach the exhibition 10.10.2017 at the earliest and 20.10.2017 at the latest. Personal setup of exhibits can take place the 26.10.2017 between 11.00 and 18.00., Delivery of exhibits from other countries is handled by the National Commissioners.
All exhibitors who have sent their exhibits via mail will receive a written confirmation of the arrival of their material. If an exhibit is not received within the time limits given above, the exhibitor is not entitled to participate in the exhibition. The participation fee shall not be refunded.
The Organizing committee will take care of mounting of the exhibits. Danish exhibitors, or their representative holding a proxy from the exhibitor, can make an agreement with the Organizing Committee and be allowed to mount their own exhibit.
After the exhibition is closed on Sunday 29.10.2017 Danish exhibitors, or their representative holding a proxy from the exhibitor, can make an agreement with the Organizing Committee and be allowed to dismount and their own exhibit and take it away. Exhibitors dismounting their own exhibit will sign a receipt for the exhibit stating that they have received their exhibit in its entirety and in good condition. If there are any complaints about the condition of the exhibit, they must be made on site to the Organizing Committee. Complaints about the condition of the exhibit will not be accepted later.
Those Danish exhibits that are not collected at the exhibition hall will be returned as registered mail at the exhibitor’s expense shortly after the exhibition. The return transportation of the foreign exhibits will be taken care of by the National Commissioners.
12. Customs regulations
Information about required customs declarations and other documents is given by the National Commissaries who will receive help from the Commissioner General if needed.
13. Insurance and security
The exhibition hall is guarded at all times during the exhibition. The Organizing Committee is responsible for careful handling of the exhibits during the exhibition, but will not be responsible for any unintended damage to any exhibit. It is the exhibitor’s responsibility to insure the exhibit for the transportation to and from the exhibition, as well as during the exhibition.
14. Changes and inconsistencies
The Organizing Committee holds the privilege to modify these Special regulations. Any changes will be communicated to the exhibitors as soon as possible.
The Organizing committee also holds the privilege to make final decisions in questions that cannot be resolved through these Special regulations, or through those regulations mentioned in section 2.
The exhibitor approves these Special regulations and is obliged to follow them by signing the Application form.
Any complaints have to be in written form, addressed to the exhibition committee at the latest 15.11.2017. Any legal complaints will be handled in Danish court according to Danish legislation.
The Danish Philatelic Federation (DFF) has accepted these regulations on 20.06.2016.